There are a lot of ways to hold office meetings, but you may want to try some of these common tips. They will help your business stay organized and give your employees the respect they deserve.
First of all, if you are going to have a corporate team meeting, make sure that you tell your employees about it beforehand so they can prepare for it. Sure, some meetings are impromptu by their nature, but any meeting you have planned, make sure the attendees can prepare for it as much as possible.
Once the meeting commences, ensure no time is wasted. Meetings have a bad reputation for being a huge time waster, so get straight to the meeting agenda, and after the agenda has been said, you can give permission to anyone who feels the meeting is going to be irrelevant to them - to leave and get back to work. Of course, they have to make their case, but you don't want people in the meeting who aren't relevant to the topics being discussed.
Although a meeting will be tabled by a chairperson, it's important that every member in the meeting is seen as an equal, and that they can feel free to speak up at anytime. The whole point of a meeting is to share information and get a dialogue going to find solutions to problems. If anything is getting in the way of free-flowing dialogue (such as office politics, resentment between members), it needs to be cleared away. In fact, it's a good idea to keep meetings fairly informal in that each member can speak freely about any issue on their mind. If the air can't be cleared in a meeting, then the meeting will be stifled.
Another issue is to get everyone to switch off their phones, unless their line absolutely needs to be open. Phones can be a horrible distraction.
Finally, it might even be an idea to try a stand-up meeting. It can make meetings shorter and more to-the-point - nobody likes standing up for too long. Article kindly provided by gardeneroxford.co.uk